Minutes of 4x4 Challenges General Meeting held on Sunday 20th June 2010 at Parnell following the AGM
Present Darin Neeley, Peter Vahry, Eileen Austin, Grant Johnson, George Palmer, Ashley Lucas, Dave Brown, Justin Williams, Apologies: Warren Adams, Steven Reed, Dan Cleaver, Jason Delahunty, John Roberts, Glen Raymond
Minutes of previous meeting There were minutes taken of this meeting but unavailable
Correspondence Email received by Darin from Kiwi 4x4 Challenge (Mark Pincock) requesting assistance with their next event which would be a National Winch Challenge
Financial Report Balance as of 18/06/10 was $4955.37
There had been 2 new members
General Business
For the Rotorua Challenge on the 9th July there needed to be log books issued and members joined. Darin will talk to the Rotorua organisers to ensure the paperwork to Peter Vahry by 29th June so he has time to issue log books
Update Website Jeremy would need to be contacted re the new fees and the rule updates so they can be posted on the site
Log Books List of auditors in log books for each region, Darin, Klem and Jack
Progress on Rules Issued as clarification on classes Published 2010 as draft to be effective 01/01/2011
The intention of the classes is to allow progress through the sport from club class to super-modified
Fuel Discussion on clause in rules
Any pump gas including AV gas or Race Fuel generally accepted
NO Methanol. Biofuels maybe accepted but the organisers had to be notified and accept. Justin to complete wording and insert into draft
Scrutineering rule Needs to be altered
Chassis Discussion on this added clause also about the process of lengthening chassis and monocoque vehicles and their modification “Shall maintain equivalent strength”.
Seatbelt As per 17.3 Need to change to 4 point harness
Classes Darin explained the 4 classes
• Standard Do not need WOF
• Club –cap on modification re points system
• Challenge as is
• Super- modified not needed to be road legal and less restriction on modifications
Darin explained the points system Club class was 400 points or less to stay in this class.
Club class 600 points or less
Modifications gained points e.g. Suspension lift over 65mm was 50 points
Scoring system Discussion on the various systems used. The most accepted had been one designed by Jenny Konz. Suggested that perhaps this should be the sanctioned system by 4x4 Challenges and the Version No be added as it was refined.
DNF times Discussion on the need for this to be clarified by organisers to competitors and should be in the guideline package that is for organisers.
Failure to complete a section and DNF (failure to complete a section in the time allowed were confused. Good marshal training also felt to be vital here
Liability after vehicle audit Discussion about 4x4 Challenges liability. We are asked to do the audit and provide the vehicle rules.
Course safety was another issue and maybe for the future. Suggested that each organiser has a Risk Management Plan
Radios Need for a formal cost be put on these + the watches.
Suggested that $200 + freight be the cost without batteries. Peter to check cost of replacement batteries for radios
Log book transfer process Discussion about this and the cost of additional log books. Set at $10 and replacement cost also $10 if original destroyed etc.
Meeting closed 1.30pm